Starter
1–15 active employees
C$29/month
Billed monthly
Small teams
A single team or office moving off spreadsheets.
Timesheets, approvals & reports for teams of 1–250
Hours in.
Payroll-ready out.
Employees log time against their projects. Managers approve it from one queue. You export clean, approved hours for payroll.
- 14 days free
- No card required
- From C$29/month, not per seat
My Timesheet
Current pay period
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Approvals
Approved
Submitted
Reports
Why switch
Less admin between tracked time and payroll.
Hourkeepers replaces the chasing, checking, and re-typing that sits between a timesheet and a payroll run.
- Before: Hours in spreadsheetsWith Hourkeepers: One timesheet per person, per pay period
- Before: Approvals in chat and emailWith Hourkeepers: One review queue for each manager
- Before: Payroll exports rebuilt by handWith Hourkeepers: Payroll-ready XLSX and CSV reports
- Before: Employee details in separate filesWith Hourkeepers: One profile with projects, contracts, and time off
How Hourkeepers works
01 / Track
Time tracking, organized by project.
Employees fill in one timesheet per pay period. They log hours by day against the projects they’re assigned to, and Hourkeepers checks for gaps before they submit.
- Weekly, biweekly, semimonthly, or monthly pay periods, per project if needed
- A reminder before the cutoff, and another if it’s missed
- Work type, platform, and a description on every entry
- General time for work outside a project
Client projectOpen
This week · Weekly · 30h
Submit by Friday
Mon7.5
Tue8.0
Wed6.5
Thu8.0
Fri–
Sat–
Sun–
Tuesday
Work typeHoursDescription
DevelopmentCheckout flow fixes5.5
MeetingsSprint planning1.0
ReviewCode review1.5
Add entry
Each pay period:
- Log time
- Due-soon reminder
- Submit with a summary
- Overdue reminder if missed
02 / Review
Managers approve submitted hours from one queue.
Leads and managers see only the projects they run. They approve a pay period or send it back with a note, and the employee fixes it and resubmits.
- Team Timesheets shows every pay period’s status at a glance
- A payroll-readiness check before you export
- Approvals recorded in an audit history
- In-app notifications when time is submitted, approved, or sent back
Submitted
The employee sends the pay period for review.
Approved
Counted in payroll-ready reports and exports.
Rejected
Sent back with a note. The employee fixes it and resubmits.
Every decision is logged in the audit history and sent as an in-app notification.
Reviewed by the project’s leads and managers, or by an admin.
03 / Report & labor cost
See approved hours and what they cost.
Reports show approved hours by project and by employee, plus monthly timesheets and payroll readiness. Export them to XLSX or CSV. Turn on wage estimates to add estimated gross labor cost.
- Each rate is saved when time is approved, so a raise never changes past periods.
- Estimated gross only. No taxes, deductions, or net pay.
- Missing wages are flagged, not counted as $0.
- Only admins can see wages and labor cost.
| Approved period | Hours × rate | Estimate |
|---|---|---|
| Pay period 180 h × C$28.00 | C$2,240.00 | |
| Pay period 2 (after a raise)80 h × C$30.00 | C$2,400.00 | |
| Estimated gross | C$4,640.00 |
Each period keeps the rate it was approved at, so the total is not 160 h × today’s C$30.00. Illustrative numbers only.
Start with the total, then drill down.
Move from organization-wide totals into a project, an employee, an approved pay period, and the time entries behind it. Labor cost follows the same path when wage estimates are on.
- All approved hours
- Project
- Employee
- Pay period
- Time entries
04 / People & projects
Your team, their projects, and the paperwork around them.
Assign people to projects as members, leads, or managers, and keep the rest of their record next to their hours.
- Employee directory with profiles
- Contracts with PDF attachments and expiry alerts
- Time-off requests, balances, and entitlements
- Equipment assignments and requests
One record per person, with no separate files to keep in sync.
- ProjectsMember, lead, or manager
- HoursEvery approved pay period
- Time offRequests, balances, entitlements
- ContractsPDFs and expiry alerts
- EquipmentAssigned and requested
- DirectoryPhoto and details for the team
Switching over
Bring your team with you.
Start with our employee template, fill in your team, and upload it to Hourkeepers. It works in Excel, and Google Sheets users can download the finished sheet as .xlsx.
Excel .xlsx · Columns: Name, Email, Project, Employee ID
Step 1
Spreadsheet
Fill in name, email, project, and employee ID for each person.
roster.xlsxStep 2
Preview
Every row is checked first. Existing projects are matched, and new ones wait for your OK.
ReadyWarningErrorStep 3
Team ready
Confirm, and accounts are created with everyone assigned to their project.
Accounts created
Make it yours
Make Hourkeepers feel like your workspace.
Admins choose your organization’s theme and add your logo, so the workspace looks the same for everyone. Each employee picks Light, Dark, or System for themselves.
Classic. The default Hourkeepers palette — clean neutrals with electric blue accents.
My Timesheet
Current pay period
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Approvals
Approved
Submitted
Reports
Pricing
One price for your whole team.
Plans are based on your number of active employees, not per seat. Every plan includes every feature.
Showing monthly prices.
Team
16–50 active employees
C$69/month
Billed monthly
Growing teams
Several projects, with leads approving their own team’s time.
Business
51–125 active employees
C$149/month
Billed monthly
Established operations
Multiple managers, regular pay cycles, and more people to keep track of.
Scale
126–250 active employees
C$299/month
Billed monthly
Larger organizations
Many projects and approvers in one workspace.
250+ employees
Hourkeepers is built for teams of up to 250. If you're larger or need enterprise controls, let's talk.
Why it matters
What sets Hourkeepers apart.
Payroll-ready exports
Approved time is already organized for XLSX or CSV, so nobody rebuilds it by hand.
Estimated labor cost
See what approved hours cost by employee and project, without turning Hourkeepers into payroll software.
Report drill-down
Go from organization totals to projects, people, and pay periods without exporting the data to analyze it.
Spreadsheet team import
Bring your roster and project assignments over in one upload instead of re-entering everyone.
Approval workflows
Leads approve their own projects, and rejected time comes back with a note to fix.
Organization themes
Your logo and a curated theme make the workspace feel like yours from day one.
Compare all featuresHide feature comparison
Starter
1–15 people
C$29/mo
Team
16–50 people
C$69/mo
Business
51–125 people
C$149/mo
Scale
126–250 people
C$299/mo
| Feature | Every plan |
|---|---|
| Time tracking | |
| Timesheets by day and project | Included |
| Project time and general time | Included |
| Weekly, biweekly, semimonthly, or monthly pay periods | Included |
| Per-project pay periods | Included |
| Work type, platform, and description on entries | Included |
| Summary check before submitting | Included |
| Approvals and workflow | |
| Pay-period submission | Included |
| Review queue for leads and managers | Included |
| Approve, or reject with a note | Included |
| Resubmission after a rejection | Included |
| Project-based approval access | Included |
| Submission cutoffs with due-soon and overdue reminders | Included |
| Audit history | Included |
| In-app notifications | Included |
| People and operations | |
| Employee directory and profiles | Included |
| Employee management and invitations | Included |
| Contracts with PDF attachments and expiry alerts | Included |
| Time-off requests, balances, and entitlements | Included |
| Equipment assignments and requests | Included |
| Spreadsheet employee import | Included |
| Reporting and labor cost | |
| Hours by project | Included |
| Hours by employee | Included |
| Monthly team timesheets | Included |
| Payroll readiness | Included |
| XLSX and CSV exports | Included |
| Optional hourly wage estimates | Included |
| Estimated gross labor cost | Included |
| Historical wage estimates | Included |
| Report drill-down | Included |
| Workspace and admin | |
| Organization logo and branding | Included |
| 8 curated organization themes | Included |
| Light, Dark, or System per person | Included |
| Project management | Included |
| Project assignments as member, lead, or manager | Included |
| A separate workspace for your organization | Included |
- Every feature on every plan
- 14-day free trial
- No card to start
Prices in Canadian dollars, before any applicable taxes.
Questions
What teams ask before switching.
Something else? admin@hourkeepers.com
Is Hourkeepers payroll software?
No. Hourkeepers gets approved hours ready for payroll and exports them to XLSX or CSV for whoever runs your payroll. Labor-cost reports show estimated gross cost only. They don’t calculate taxes, deductions, or net pay.
Can we bring our existing team over?
Yes. Download our employee template, fill it in with Excel or Google Sheets, then upload the completed .xlsx file. Hourkeepers previews every row before anything is created, and you can approve any new projects during import.
Download employee templateWho can see wages and labor cost?
Only admins. Hourly rates never appear in the employee directory or on profiles, and managers who approve timesheets don’t see them.
How is our data kept separate?
Each organization has its own workspace, and every request is checked on the server against your organization and the person’s role. Employees see their own time. Managers see the projects they lead.
What does it cost after the trial?
A flat monthly or annual price based on your number of active employees. Annual billing gets two months free. No card is needed to start, and if a payment ever fails, your team keeps full access for a 7-day grace period.
Who is Hourkeepers built for?
Teams of 1 to 250 people who track time against projects, like software teams, agencies, consultancies, QA and testing teams, and small studios. Larger than that? Talk to us.
Try Hourkeepers with your real team.
Import your roster from a spreadsheet, assign projects, and run your first pay period.
- 14 days free
- No card required
- From C$29/month, not per seat